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Vacancy 01 – Programme Coordinator
Suitably qualified applicants are invited to submit an application and résumé for the position of:- PROGRAMME COORDINATOR
JOB SUMMARY
The incumbent will be customer service oriented and will plan and coordinate all the Home’s programmes, associated activities and volunteer programme ensuring the implementation of policies and practices. To be an excellent programme coordinator, you must be organized, detail-oriented and comfortable working with diverse teams. The programmes and activities include for e.g. music, swimming, dance, remedial support for residents, social activities etc.
JOB SPECIFICATIONS:
- Supports the planning and coordination of all the Home’s learning, developmental
and social programmes and activities. - Ensures implementation of policies and practices in the facilitating of programmes.
- Promotes programmes and manage communications through media relations, social
media etc. - Helps to build positive relations within the team and external parties.
- Schedules and organizes assigned meetings/events and maintain agenda.
- Utilizes technology to enhance programmes.
- Keeps updated records and create reports or proposals.
- Coordinates and supervises the activities of subordinates.
- Develops and recommends new or revised programme goals and objectives.
- Develops and schedules programme work plans in accordance with specifications
and funding limitations. - Prepares periodic reports, financial statements and records on programme activities,
progress, status or other special reports for management or outside agencies. - Monitors expenditures ensuring that budget allocations are not overspent.
- Prepares or assists in preparation of proposal for funding and/or funding
continuation from outside sponsors. - Confers with and advises staff, residents and others to provide technical advice,
problem solving assistance, answers to questions and programme goals and policy
interpretation; refers to appropriate department person when unable to respond. - Coordinates activities of programmes with inter-related activities of other
programmes, departments or staff to ensure optimum efficiency and compliance
with appropriate policies, procedures and specifications. - Evaluates programme effectiveness to develop improved methods; devises
evaluation methodology and implements; analyzes results and recommends and/or
takes appropriate action. - Reviews applications or other programme documents independently or in
conjunction with supervisor to determine acceptance or make decisions pertaining to
programs. - Recruits programme participants, members and volunteers utilizing most
appropriate promotional or marketing methods, such as individual letters, brochures
or presentations at meetings. - Manages a comprehensive volunteer programme, while raising awareness of
volunteerism in the Home. - Supervises and evaluates the ongoing work performance of volunteers and follow
up volunteer service with recognition and thank you letters. - Interacts and maintains liaison with residents, volunteers, staff and
external/community agencies in facilitating programme objectives. - Develops compiles and writes communications and promotional literature for
distribution such as newsletters, brochures or flyers; coordinates process from
development through printing and distribution. - Develops and facilitates workshops, meetings or conferences; coordinates logistics,
scheduling and participant communications.
QUALIFICATIONS/EDUCATION: - Bachelor of Science Degree in Business Administration/Management Studies or
relevant field. - At least five (5) years’ experience in similar position at a supervisory level.
- Successful candidates must be able to furnish a recent (not older than six (6) months)
Police Certificate of Character.
SKILLS/EXPERIENCE: - Proven experience as programme coordinator or relevant position.
- Knowledge of programme management and development procedures.
- Knowledge of budgeting, bookkeeping and reporting.
- Proficient in MS Office.
- Ability to work with diversity and multi-disciplinary teams.
- Excellent time-management and organizational skills.
- Outstanding verbal and written communication skills.
- Detail-oriented and efficient.
Applications should be submitted to the Human Resource Unit, St. Mary’s Children’s
Home via email address hrassistantsmch@gmail.com only by no later than May 18, 2021.
We thank all applicants for their interest however, only shortlisted applicants will be contacted.
Vacancy 02 – Children Home Manager
JOB SUMMARY
Responsible for managing all operations of St. Mary’s Children’s Home, including the planning, development, and delivery of programming and activities that serve to support the care, protection and social, emotional, physical and psychological development of the children in the Home; the direct supervision of senior staff; the writing and management of annual budgets; and the submission of monthly reports to the Board of Management of the St. Mary’s Children’s Home and Office of the Prime Minister. Work is performed independently within the framework of policies laid down by the Board of Management and reviewed through Board Meetings, discussions and reports to the Board.
REPORTS TO:
St. Mary’s Board of Directors, and the Permanent Secretary, Office of the Prime Minister
SUPERVISION GIVEN TO:
All Staff
DUTIES AND RESPONSIBILITIES:
- Directs and coordinates the daily operations of St. Mary’s Children’s Home ensuring that the care, protection and social, emotional, physical and psychological development of the children in the Home are in compliance with the 2015 package of children’s legislation and the associated National Standards for the care and protection of children.
- Collaborates with the Licensing and Monitoring Unit of the Children’s Authority of Trinidad and Tobago.
- Leads the development of the St. Mary’s Children’s Home five (5) year strategic plan ensuring that the plan is evidence-based and objectives and associated goals are realistic, measurable and achievable.
- Establishes an efficient and effective system for residents’ Care Plans which includes record keeping, maintenance and reporting.
- Ensures the provision of after-care services for the residents of St. Mary’s is in place.
- Leads responses to any emergency that may arise including coordinating staff responses to that emergency.
- Advises the Board of Management and Office of the Prime Minister on financial, technical and administrative matters.
- Submits monthly reports to the Office of the Prime Minister and the Board of Management that encompass financial, technical and administrative matters.
- Writes any other reports that may be requested by the Board of Management, the Children’s Authority of Trinidad and Tobago or the Office of the Prime Minister.
- Provides oversight to all human resource matters that would encompass identifying human resource training needs, and future planning; recruitment and interview procedures; the completion of semi-annual appraisals of all staff; and the induction and training of new staff.
- Leads the development of budget proposals, and the preparation of annual estimates of expenditures for timely submission to the Office of the Prime Minister.
- Manages annual expenditure through:
- Adherence to public service financial regulations;
- The appropriation of funds in accordance with the appropriation act;
- The preparation and submission of monthly financial statements to the Office of the Prime Minister by the second working day of each month;
- Making available all financial and other relevant documents for audit purposes;
- The Certification of pay sheets, travelling and internal purchases; and
- The approval of expenditure and the signing of cheques.
- Acts as legal guardian to the children placed in the care of the institution.
- Leads and inculcates the development of appropriate partnerships with the government, civil society, private sector and academia.
- Approves and leads all events hosted by St. Mary’s Children’s Home.
KNOWLEDGE, SKILLS AND ABILITIES:
- Extensive knowledge of child development and associated child development programming.
- Expert knowledge of the National Standards for child care and protection.
- Expert knowledge of the Convention of the Rights of the Child and regional agreements governing the rights and protection of children.
- Extensive knowledge of social work.
- Considerable knowledge of the 2015 package of children’s legislation and associated regulations as well as other legislation impacting children.
- Considerable knowledge of financial management and associated Government regulations.
- Considerable skill in the management of personnel.
- Ability to establish and manage data management systems.
- Ability to solve problems; think critically; manage crises; assess risks; and effectively delegate and communicate.
- Ability to write concise reports in a timely manner.
MINIMUM EXPERIENCE AND TRAINING:
- Bachelor’s degree in Behavioral Sciences from a recognized institution.
- At least a Certificate in Social Work from a recognized institution.
- Training as evidence by at least a Certificate of Participation in each of the following:-
- Mediation, Conflict Management or Negotiation
- Supervision
- Management
- Finance and Budgeting
- Guidance/Mentorship
- Youth Development
- Experience in the under mentioned areas:-
- Community residence environment for at least five (5) years;
- Supervision of persons engaged in caring for children for at least four (4) years;
- Social Work for at least two (2) years; and
- Finance and budgeting for at least one (1) year.
- Proficient user of Microsoft Office (Word/Power Point/Outlook/Excel) or similar applications.
Applications should be submitted to:-
The Chairman, Board of Management,
St Mary’s Children’s Home, Eastern Main Road, Tacarigua.
Attention: Human Resource Unit,
or
via email address hrassistantsmch@gmail.com by no later than May 20, 2021.
We thank all applicants for their interest however, only shortlisted applicants will be contacted.
Vacancy 3 – Deputy Children Home Manager
JOB SUMMARY
Assists the Community Residence Manager in the management of all operations of St. Mary’s Children’s Home, including the planning, development and delivery of programming and activities that serve to support the care, protection and social, emotional, physical and psychological development of the children in the Home; the direct supervision of staff; the writing and management of annual budgets; and the submission of monthly reports to the Office of the Prime Minister and the Board of Management of St. Mary’s Children’s Home.
REPORTS TO:
Community Residence Manager
SUPERVISION GIVEN TO:
Staff as directed by Community Residence Manager
DUTIES AND RESPONSIBILITIES:
- Assists the Community Residence Manager in directing and coordinating the daily operations of St. Mary’s Children’s Home to ensure that the care, protection and social, emotional, physical and psychological development of the children in the Home are in compliance with the 2015 package of children’s legislation and the associated National Standards for the care and protection of children.
- Assists the Community Residence Manager in any collaboration with the Licensing and Monitoring Unit of the Children’s Authority of Trinidad and Tobago.
- Assists the Community Residence Manager in the development of the St. Mary’s Children’s Home five (5) year strategic plan ensuring that the plan is evidence-based and objectives and associated goals are realistic, measurable and achievable.
- Assists the Operations Officer in maintaining established care plan procedures.
- Assists the Community Residence Manager in responses to any emergency that may arise including coordinating staff responses to that emergency.
- Assists the Community Residence Manager in the submission of monthly reports to the Office of the Prime Minister and the Board of Management that encompass financial, technical and administrative matters.
- Assists the Community Residence Manager in the compilation of any other reports that may be requested by the Board of Management, the Children’s Authority of Trinidad and Tobago or the Office of the Prime Minister.
- Assists the Community Residence Manager in their oversight of all human resource matters that would encompass identifying human resource training needs, and future planning; recruitment and interview procedures; the completion of semi-annual appraisals for staff; and the induction and training of new staff.
- Assists the Community Residence Manager in the development of budget proposals, and the preparation of annual estimates of expenditure for timely submission to the Office of the Prime Minister.
- Assists the Community Residence Manager in:
- The preparation and submission of monthly financial statements to the Office of the Prime Minister by the second working day of each month; and
- Making available all financial and other relevant documents for audit purposes.
- Assists the Community Residence Manager in leading and inculcating the development of appropriate partnerships with the government, civil society, private sector and academia.
- Assists the Community Residence Manager in all events hosted by the St. Mary’s Children’s Home.
KNOWLEDGE, SKILLS AND ABILITIES:
- Considerable knowledge of child development and associated child development programming.
- Considerable knowledge of the 2015 package of children’s legislation and associated regulations as well as other legislation impacting children including the National Standards for child care and protection.
- Expert knowledge of the Convention of the Rights of the Child and regional agreements governing the rights and protection of children.
- Considerable knowledge of social work.
- Considerable knowledge of financial management and associated Government regulations.
- Considerable skill in the management of personnel.
- Ability to manage data management systems.
- Ability to think critically; assess risks; and effectively delegate and communicate.
- Ability to write concise reports in a timely manner.
MINIMUM EXPERIENCE AND TRAINING:
- Bachelor’s degree in Behavioral Sciences from a recognized institution.
- At least a Certificate in Social Work from a recognized institution.
- Training as evidence by at least a Certificate of Participation in each of the following:-
- Finance and Budgeting
- Mediation, Conflict Management or Negotiation
- Supervision
- Guidance/Mentorship
- Experience in the under mentioned areas:-
- Community residence environment for at least three (3) years;
- Social Work for at least two (2) years;
- Supervision of persons engaged in caring for children for at least two (2) years;
- Finance and budgeting for at least one (1) year;
- Business administration for at least one (1) year; and
- Senior Management for at least one (1) year.
- Proficient user of Microsoft Office (Word/PowerPoint/Outlook/Excel) or similar applications.
Applications should be submitted to:-
The Chairman, Board of Management,
St Mary’s Children’s Home, Eastern Main Road, Tacarigua.
Attention: Human Resource Unit,
or
via email address hrassistantsmch@gmail.com by no later than May 20, 2021.
We thank all applicants for their interest however, only shortlisted applicants will be contacted.
Vacancy 4: Regional Coordinator
Duties:
Under direct supervision of the Regional Council Chairman supports the work of the Archdeacon
(or Regional Dean) and the Regional Council by providing support to the Secretary of the
Regional Council and providing a vital link between the Central Administration and the Region
and between the Region and the Parish by performing the following duties:
- Ensuring that all communications and correspondence coming from the Diocesan
Secretary to the Region will be read and complied with; - Ensuring that matterslinstructions sent to parishes will be brought to the attention of
Secretaries of Vestries and complied with; - Ensuring that relevant correspondence from the Parishes to the Diocesan Secretary be
routed through the Regional Administration and following up with the Diocesan
Secretary to eliminate unnecessary delay; - Ensuring that all parishes in the Region submit an annual calendar of parish events by the
end of December in an effort to avoid parish competition; - Obtaining and compiling and updating records on properties (location size usage etc)
- Making arrangements for all meetings convened (and for others as requested) by the
Regional Council Chairman; contact attendees; advise on date; confirm attendance;
prepare and circulate documents. - Providing the Regional Council Chairman with a complete information file with relevant
documents in preparation for all meetings to be attended by her/him. - Attending meetings, recording proceedings and preparing minutes.
- Recording incoming and outgoing mail and other correspondence, including e-mail, for
the Regional Council Chairman; attaching background papers (and draft responses where
applicable), prior to routing to the Regional Council Chairman. - Preparing draft letters and other material on behalf of the Regional Council Chairman as
directed. - Conducting research on programme issues and preparing relevant reports as designated
by the Regional Council Chairman. - Liaising with Parishes to ensure follow-up on matters under review by the Regional
Council Chairman; - Maintaining Files on Regional Committees and Activities;
- Preparing articles on Regional events for newspapers (Outlook) magazines etc.;
1S. Ensuring that all Monthly, Quarterly and Annual Reports required by the Diocesan Office
(including Quarterly Statistical Reports and Annual Audited accounts) are submitted by
each Parish to the Regional Council and then to the Diocesan Office on a timely basis; - Performing any other related duties that may be required from time to time.
Education and Experience:
Completed secondary education with post secondary certification and/or experience in office
administration..
Experience in the use of Microsoft Word, PowerPoint, Excel, and Internet search engines.
Tertiary level qualification and/or at least 5 years’ experience in general administration will be
considered an asset.
Competencies: (required behavioursfor successful completion of the work)
Ability to exhibit a professional approach to the completion of work assigned, ensuring that the
final product is satisfactorily completed, on time and in accordance with instructions and
expectations.
Ability to recognize and understand issues that are critical to the work of the Diocesan office and
to effectively follow up on outstanding matters.
Ability to comprehend the priorities in work assignments and to exercise judgment and
discretion in acting on those priorities.
Demonstrated ability to supervise staff.
Ability to work cooperatively as a contributing member of a team to attain the goals and
objectives of the work unit
Ability to understand the needs of clients and to treat them with equal courtesy and respect.
Excellent written and oral communication skills.
Archdeacon Kenley Baldeo
Chairman NERC
c/o Good Shepherd Parish Office
Morton Street,
Tunapuna.
Deadline Date is May 26. 2021